Step 1 of 4: Exhibit, Presentation, or Performance Details
*Indicates a required field.
Type of Proposal * Type of Booth or Exhibit * Studio Location * Commercial Makers are responsible for their own business transactions - whether it be via cash, credit card, barter, or some other means. There is a fee to sell or promote at Maker Faire as a Commercial Maker. Fee tiers are determined by the type of Commercial Maker, i.e. $75 for Artists/Crafters, $150 for small businesses (1 to 4 employees) and $300 for larger businesses (5 or more employees). The fee will be invoiced in advance and payable prior to receiving your Maker credentials. After completing this form, we will follow up with information about participating as a startup sponsor. After completing this form, we will follow up with information about participating as a sponsor. Presentation Type * Length of Presentation
If your presentation can be edited to length, select all the options that could apply.
Length and Frequency of Demo or Workshop
Describe the number of times you are offering to do your workshop or demo at Hudson Valley Maker Faire. If one time, how long is it? If more than once, do you expect to share the space with other workshops / demos or would you like to have sessions all-day in your own area? Please describe.
Project Name or Title * Full Description (remains private, not published) *
For the Hudson Valley Maker Faire team, explain what your project/presentation is and describe what you will actually be bringing to Maker Faire. This information will not be made public. Be as descriptive as possible.
Short Description (made public, shown on Maker Faire website) *
Response limited to 250 characters or less. This information will be made public.
Project Photo *
File must be at least 500px wide or larger. Select your best photo. This photo will appear publicly with your short description above.
Please copy and paste the full link below. Example: http://www.mygreatproject.com/.
Please copy and paste the full link below. Example: http://www.youtube.com/watch?v=RD_JpGgUFQQ.
How many years has your company been in operation or what year was it founded? * How many people does your business consist of? * Provide any additional company information not specified above that you would like us to be aware of. Presentation Schedule Availability. Your flexibility is greatly appreciated. Either Saturday or Sunday Saturday only Sunday only What are your plans at Maker Faire? Check all that apply: * You indicated you will be promoting or selling. Describe the product or service and list the price range. *
Any URLs to specific websites or images or videos are helpful.
You have indicated that you are launching a product or service. Please describe your plans. * Have your company or products ever been featured in a crowdfunding campaign or do you have plans to start a campaign (Kickstarter, Indiegogo, etc?) Provide a link to your crowdfunding campaign. If you plan to promote your campaign at Maker Faire, please provide details about your plans. * Will you be giving away, selling, or sampling food (packaged or unpackaged) at Maker Faire? * Select the option that best describes your plans regarding food at Maker Faire. * Describe what type of food and any details. *
Including food in your exhibit will require a Health Permit, a certificate of insurance and associated fee. Details will be emailed to you after acceptance.
Space Size * Length * Width * Describe your non-standard setup or any special requests.
Special requests are not guaranteed by acceptance. You will receive confirmation in advance of the Faire.
Layout drawings are optional but can be helpful in our planning.
Do you have a hands-on activity or interactive exhibit for attendees? *
Hands-on activities are encouraged at Hudson Valley Maker Faire! If your exhibit is not hands-on, please reconsider what you could do to engage and inspire attendees.
Describe your hands-on activity or interactive exhibit. * For attendees, please complete this sentence: "At my exhibit (workshop or presentation, etc), you can learn how to...."
Please do not repeat the first part of the sentence above, just add onto the sentence as you see best. If this doesn't apply to your exhibit, you can skip it.
Location Preference * For outdoor exhibits, please mark all options that could work for you. Lighting * Noise Does your exhibit require power? * What are you powering? * Electrical requirements * To ensure you have adequate power onsite, it's essential we know in advance the specific amount you need.
To find the total amperage you require, find the amperage listed on the back of each piece of equipment you plan to use onsite. Then, add up the amps and round up to the closest amperage below.
- All options below are for a 120v circuit (normal US house circuit.)
- If you require a 208V or 240v circuit, select "Special power requirements" and explain your power needs in the comment box provided.
- Average amperage for common Maker Faire items: Laptop ~2A, Sewing Machine ~0.6A, Lights ~0.3A-2A, 3D Printer ~10A, Arduino ~0.1A.
Please check your equipment, and don’t guess; Thank you in advance. Additional Power options *
Please select the requested power from the list below. You can state your specific power request in the Special Requests section if none of the choices are suitable for your exhibit.
120 V 30 Amp 220V 100 Amp, 3 Phase 220V 100 Amp, Single Phase 220V 150 Amp, Single Phase 220V 15 Amp Single Phase 220V 20 Amp, Single Phase 220V 30 Amp, Single Phase 220V 40 Amp, Single Phase 220V 200 Amp, 3 phase 220V 50 Amp, 3 Phase 220V 200 Amp, Single Phase 220V 50 Amp, Single Phase Special Requirements: Please provide total amperage and additional details. Internet requirements * Radio Frequencies
If your exhibit uses radio frequencies, please provide details about your RF use, frequencies, etc.
Safety Activities/Exhibits that utilize an open flame or combustibles are prohibited at Hudson Valley Maker Faire. Does your exhibit make use of fire (any size flame), chemicals, or other dangerous materials or tools (propane, welders, etc)? * Do you have an interactive exhibit involving using tools of any kind, riding (bikes, go carts, swings, etc), climbing, etc? * Describe any fire or safety details. * Fire Safety Plan
Please complete our Fire Safety Plan and upload it here.
General Safety Plan
Please complete our Safety Plan and upload it here.
Waste and Trash Concerns Will your exhibit produce any waste?
Waste is anything you expect to dispose of during setup, showtime or load out at Hudson Valley Maker Faire, such as recyclables, compostables, garbage, reuseable/donatable items, and water.
Please describe what waste you expect to produce, including when, what and how much. Do you have a plan for sustainably disposing of this waste or need assistance creating one?
At Hudson Valley Maker Faire we provide recycling and garbage bins. For special hazardous waste or items for donation, upon acceptance, please work with our team to create a plan. At Maker Faire, all makers are responsible for separating their waste into proper disposal bins.
List any scheduling comments, preferences or conflicts. Setup and Equipment Requests
Please include your input list, equipment you’ll be bringing, and additional details or special requests in the box below. If possible, we appreciate you bringing everything you need.
How many performers will be on stage? * Compensation Request
Our performance budget is extremely limited as Hudson Valley Maker Faire is not a music festival. Hudson Valley Maker Faire provides publicity, large crowds and excellent opportunities for networking and just having fun. We cannot give you what you might normally make in a club or music festival, but we may be able to help defray some of your costs with a small stipend for your performance. We can also offer you complimentary tickets so you can enjoy the Faire with your family and friends. Below, please let us know what kind of compensation you would like to receive for playing the event, both monetary and number of guest tickets.
Compensation Amount Ticket Request
total tickets including performers and guests.