2023 Call for Makers - Maker Faire Hudson Valley

CALL FOR MAKERS - Hudson Valley Maker Faire 2023

Welcome! There are four pages to this application. Your application is complete only after you click [SUBMIT] on the last page of this form. At any time, you can save your application with the [Save and Continue Later] link at the bottom of each page. During the application process, do not refresh your browser, or your answers may be lost. OPEN NOW through Friday, April 7th

Step 1 of 4

Step 1 of 4: Exhibit, Presentation, or Performance Details
*Indicates a required field.
Type of Proposal*

Booth or Art Project Exhibit

Presentation, Workshop, or Demo (scheduled event on a stage or in workshop area)

Open Studio (GARNER resident artists & artisans)

Performance
Type of Booth or Exhibit*

Individual Maker or Group (show and tell, not selling or promoting)

Visual Artist Display

Open Studio (GARNER Resident Artists & Artisans)

Commercial Maker Booth (individuals selling or promoting items they have made themselves)

Startup Booth (company with 3-10 employees, less than 5 years old)

Company Booth (larger than Startup)

Non-Profit Institution Booth (registered non-profits)
Studio Location*

Commercial Makers are responsible for their own business transactions - whether it be via cash, credit card, barter, or some other means. There is a fee to sell or promote at Maker Faire as a Commercial Maker. Fee tiers are determined by the type of Commercial Maker, i.e. $75 for Artists/Crafters, $150 for small businesses (1 to 4 employees) and $300 for larger businesses (5 or more employees). The fee will be invoiced in advance and payable prior to receiving your Maker credentials.
After completing this form, we will follow up with information about participating as a startup sponsor.
After completing this form, we will follow up with information about participating as a sponsor.
Presentation Type*

Standard Presentation (1-2 presenters)

Panel Presentation (up to 6 participants, with moderator)

Workshop (class-style, participants are hands-on)

Demo (presenter is showing audience how to do something, only presenter is hands-on)
Length of Presentation
If your presentation can be edited to length, select all the options that could apply.
12 minutes
25 minutes
45 minutes
Length and Frequency of Demo or Workshop
Describe the number of times you are offering to do your workshop or demo at Hudson Valley Maker Faire. If one time, how long is it? If more than once, do you expect to share the space with other workshops / demos or would you like to have sessions all-day in your own area? Please describe.
Project Name or Title*

Full Description (remains private, not published)*
For the Hudson Valley Maker Faire team, explain what your project/presentation is and describe what you will actually be bringing to Maker Faire. This information will not be made public. Be as descriptive as possible.
Short Description (made public, shown on Maker Faire website)*
Response limited to 250 characters or less. This information will be made public.
Project Photo*
File must be at least 500px wide or larger. Select your best photo. This photo will appear publicly with your short description above.
Accepted file types: jpg, gif, png, jpeg, Max. file size: 8 MB.
Website
Please copy and paste the full link below. Example: http://www.mygreatproject.com/.

Video
Please copy and paste the full link below. Example: http://www.youtube.com/watch?v=RD_JpGgUFQQ.

How many years has your company been in operation or what year was it founded?*

How many people does your business consist of?*

Provide any additional company information not specified above that you would like us to be aware of.
Presentation Schedule Availability. Your flexibility is greatly appreciated.
What are your plans at Maker Faire? Check all that apply:*
Creating a hands on activity to inspire others to make
Showcase my project/artwork
Showcase my work and sharing knowledge
Selling at Maker Faire
Promoting a product or service
Launching a product or service
Launching a crowdfunding campaign
Soliciting crowdfunding support for a campaign
Active Networking (collecting names, signatures, etc)
You indicated you will be promoting or selling. Describe the product or service and list the price range.*
Any URLs to specific websites or images or videos are helpful.
You have indicated that you are launching a product or service. Please describe your plans.*
Have your company or products ever been featured in a crowdfunding campaign or do you have plans to start a campaign (Kickstarter, Indiegogo, etc?)

Yes

No
Provide a link to your crowdfunding campaign. If you plan to promote your campaign at Maker Faire, please provide details about your plans.*
Will you be giving away, selling, or sampling food (packaged or unpackaged) at Maker Faire?*

Yes

No
Select the option that best describes your plans regarding food at Maker Faire.*

I'd like to be a Food Vendor and serve food that will be eaten during the faire by attendees.

I'm selling or giving away pre-packaged food, not intended for immediate consumption.

I'm sampling food as part of my exhibit, workshop, demo or presentation.
Describe what type of food and any details.*
Including food in your exhibit will require a Health Permit, a certificate of insurance and associated fee. Details will be emailed to you after acceptance.
Space Size*

Standard booth space (10'x8' space)

My rented studio

My exhibit is mobile; no booth needed

No booth needed; performer or presenter

Other, non-standard size
Length*
Please enter a number from 0 to 999.
Width*
Describe your non-standard setup or any special requests.
Special requests are not guaranteed by acceptance. You will receive confirmation in advance of the Faire.
Booth Layout
Layout drawings are optional but can be helpful in our planning.
Max. file size: 10 MB.
Do you have a hands-on activity or interactive exhibit for attendees?*
Hands-on activities are encouraged at Hudson Valley Maker Faire! If your exhibit is not hands-on, please reconsider what you could do to engage and inspire attendees.

Yes

No
Describe your hands-on activity or interactive exhibit.*
For attendees, please complete this sentence: "At my exhibit (workshop or presentation, etc), you can learn how to...."
Please do not repeat the first part of the sentence above, just add onto the sentence as you see best. If this doesn't apply to your exhibit, you can skip it.

Location Preference*

Inside

Outside

Either
For outdoor exhibits, please mark all options that could work for you.
Open air
I can bring a tent/canopy with weights
Asphalt
Grass
Lighting*

Normal

Dark
Noise

Normal - does not interfere with normal conversation

Amplified - adjustable level of amplification

Repetitive or potentially annoying sound

Loud!
Does your exhibit require power?*

Yes

No
What are you powering?*
Electrical requirements*
To ensure you have adequate power onsite, it's essential we know in advance the specific amount you need. To find the total amperage you require, find the amperage listed on the back of each piece of equipment you plan to use onsite. Then, add up the amps and round up to the closest amperage below.

- All options below are for a 120v circuit (normal US house circuit.)

- If you require a 208V or 240v circuit, select "Special power requirements" and explain your power needs in the comment box provided.

- Average amperage for common Maker Faire items: Laptop ~2A, Sewing Machine ~0.6A, Lights ~0.3A-2A, 3D Printer ~10A, Arduino ~0.1A. Please check your equipment, and don’t guess; Thank you in advance.

one 5 amp circuit (0-500 watts, 120V)

one 10 amp circuit (501-1000 watts, 120V)

one 15 amp circuit (1001-1500 watts, 120V)

one 20 amp circuit (1501-2000 watts, 120V)

My exhibit requires power, but I need help determining my total power amperage

Other
Additional Power options*
Please select the requested power from the list below. You can state your specific power request in the Special Requests section if none of the choices are suitable for your exhibit.
Special Requirements: Please provide total amperage and additional details.
Internet requirements*

I don't need wifi internet access

It would be nice to have wifi internet access.

My exhibit MUST have wifi internet access to work right.
Radio Frequencies
If your exhibit uses radio frequencies, please provide details about your RF use, frequencies, etc.
Safety
Activities/Exhibits that utilize an open flame or combustibles are prohibited at Hudson Valley Maker Faire. Does your exhibit make use of fire (any size flame), chemicals, or other dangerous materials or tools (propane, welders, etc)?*

Yes

No
Do you have an interactive exhibit involving using tools of any kind, riding (bikes, go carts, swings, etc), climbing, etc?*

Yes

No
Describe any fire or safety details.*
Fire Safety Plan
Please complete our Fire Safety Plan and upload it here.
Max. file size: 10 MB.
General Safety Plan
Please complete our Safety Plan and upload it here.
Max. file size: 10 MB.
Waste and Trash Concerns
Will your exhibit produce any waste?
Waste is anything you expect to dispose of during setup, showtime or load out at Hudson Valley Maker Faire, such as recyclables, compostables, garbage, reuseable/donatable items, and water.

Yes

No
Please describe what waste you expect to produce, including when, what and how much. Do you have a plan for sustainably disposing of this waste or need assistance creating one?
At Hudson Valley Maker Faire we provide recycling and garbage bins. For special hazardous waste or items for donation, upon acceptance, please work with our team to create a plan. At Maker Faire, all makers are responsible for separating their waste into proper disposal bins.
List any scheduling comments, preferences or conflicts.
Setup and Equipment Requests
Please include your input list, equipment you’ll be bringing, and additional details or special requests in the box below. If possible, we appreciate you bringing everything you need.
How many performers will be on stage?*
Please enter a number from 1 to 99.
Compensation Request
Our performance budget is extremely limited as Hudson Valley Maker Faire is not a music festival. Hudson Valley Maker Faire provides publicity, large crowds and excellent opportunities for networking and just having fun. We cannot give you what you might normally make in a club or music festival, but we may be able to help defray some of your costs with a small stipend for your performance. We can also offer you complimentary tickets so you can enjoy the Faire with your family and friends. Below, please let us know what kind of compensation you would like to receive for playing the event, both monetary and number of guest tickets.

Thanks for the opportunity to play! We are happy to play without financial compensation.

We will play for guest tickets only.

$ amount
Compensation Amount

Ticket Request
Specify total tickets including performers and guests.

Save and Continue Later

Step 2 of 4: Contact & Maker Information
*Indicates a required field.
Primary Contact Information
The Primary Contact is the logistical contact for the Hudson Valley Maker Faire production and editorial team.
Contact Name*
First Last
Contact Email*
We will send acceptance notification and all information to this email address. Please type it carefully.

Contact Phone Number*
Contact Phone Type*
Second Phone Number
Please provide the best contact number for questions we may have during the planning process.
Second Phone Type
Address*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Maker, Presenter, or Performer Information
Name(s), Bio(s), Title, Organization, and Photo will be published on the Hudson Valley Maker Faire website. All other information will remain private and goes only to the Maker Faire team.
Who would you like listed as the maker, presenter or performer publicly?*

One maker

A list of makers (7 max)

A group or association
Maker 1
Same as Primary Contact
Presenter Type
Name*
First Last
Email*

Organization/Company

Job Title

Phone
Phone Type
Maker Website

Maker Photo*
Accepted file types: jpg, gif, png, jpeg, Max. file size: 8 MB.
Previous Presentation Experience
Maker Bio*
Onsite Phone Number
Maker 1 Social Media Sites
Enter in the order of most use. Your top three social media sites can be shared publicly on Maker Faire websites.
Platform Your Link

Maker's Age - Maker 1*

0-6

7-17

18-29

30-49

50-69

70+
Add an Additional Maker?
Maker 2
Presenter Type
Name*
First Last
Email*

Organization/Company

Job Title

Phone
Phone Type
Maker Website

Maker Photo
Accepted file types: jpg, gif, png, jpeg, Max. file size: 8 MB.
Previous Presentation Experience
Maker Bio
Onsite Phone Number
Maker 2 Social Media Sites
Platform Your Link

Maker's Age - Maker 2*

0-6

7-17

18-29

30-49

50-69

70+
Add an Additional Maker?
Maker 3
Name*
First Last
Email*

Organization/Company

Job Title

Phone
Phone Type
Maker Website

Maker Photo
Accepted file types: jpg, gif, png, jpeg, Max. file size: 8 MB.
Previous Presentation Experience
Maker Bio
Onsite Phone Number
Maker 3 Social Media Sites
Enter in the order of most use. Your top three social media sites can be shared publicly on Maker Faire websites.
Platform Your Link

Maker's Age - Maker 3*

0-6

7-17

18-29

30-49

50-69

70+
Add an Additional Maker?
Maker 4
Name*
First Last
Email*

Organization/Company

Job Title

Phone
Phone Type
Maker Website

Maker Photo
Accepted file types: jpg, gif, png, jpeg, Max. file size: 8 MB.
Previous Presentation Experience
Maker Bio
Onsite Phone Number
Maker 4 Social Media Sites
Enter in the order of most use. Your top three social media sites can be shared publicly on Maker Faire websites.
Platform Your Link

Maker's Age - Maker 4*

0-6

7-17

18-29

30-49

50-69

70+
Add an Additional Maker?
Maker 5
Name*
First Last
Email*

Organization/Company

Job Title

Phone
Phone Type
Maker Website

Maker Photo
Accepted file types: jpg, gif, png, jpeg, Max. file size: 8 MB.
Previous Presentation Experience
Maker Bio
Onsite Phone Number
Maker 5 Social Media Sites
Enter in the order of most use. Your top three social media sites can be shared publicly on Maker Faire websites.
Platform Your Link

Maker's Age - Maker 5*

0-6

7-17

18-29

30-49

50-69

70+
Add an Additional Maker?
Maker 6
Name*
First Last
Email*

Organization/Company

Job Title

Phone
Phone Type
Maker Website

Maker Photo
Accepted file types: jpg, gif, png, jpeg, Max. file size: 8 MB.
Previous Presentation Experience
Maker Bio
Onsite Phone Number
Maker 6 Social Media Sites
Enter in the order of most use. Your top three social media sites can be shared publicly on Maker Faire websites.
Platform Your Link

Maker's Age - Maker 6*

0-6

7-17

18-29

30-49

50-69

70+
Add an Additional Maker?
Maker 7
Name*
First Last
Email*

Organization/Company

Job Title

Phone
Phone Type
Maker Website

Maker Photo
Accepted file types: jpg, gif, png, jpeg, Max. file size: 8 MB.
Previous Presentation Experience
Maker Bio
Onsite Phone Number
Maker 7 Social Media Sites
Enter in the order of most use. Your top three social media sites can be shared publicly on Maker Faire websites.
Platform Your Link

Maker's Age - Maker 7*

0-6

7-17

18-29

30-49

50-69

70+
Group Information
Group Name*

Group Photo*
Image must be at least 500px wide or larger.
Accepted file types: jpg, gif, png, jpeg, Max. file size: 8 MB.
Group Bio*
Group's General Age Range

0-6

7-17

18-29

30-49

50-69

70+
Group Website
Example: http://www.groupwebsite.com/

Social Media (Public)
Enter in the order of most use. Your top three social media sites can be shared publicly on Maker Faire websites.
Platform Your Link

Save and Continue Later

Step 3 of 4: Additional Details
*Indicates a required field.
First: Pick the category that BEST fits your project.
Second: select four additional categories which relate to your project.
Art & Design
Alternative Energy
Computers & Mobile Devices
Craft
3D Imaging
3D Printing
Kinetic Art
Arduino
Bicycles
Biology
Drones
Education
Electric Vehicles
Electronics
Engineering
Fabrication
Fashion
Flying & Aeronautics
Food & Beverages
Fun & Games
Gaming
Hacks
Health
Home
Kids & Family
Kids Under 5 yo
Maker Pro
Makerspaces
Microcontrollers
Music
Open Source
Photography & Video
Raspberry Pi
Robotics
Rockets
Science
Sustainability & Nature
Wearables
Woodworking
Young Makers (Maker is under 18yo)
Additional supporting documents
Upload other documentation related to your exhibit that you'd like to share with us.

Drop files here or

Max. file size: 8 MB.

References
Who is familiar with you, your exhibit or other things you have made? Were you referred to Hudson Valley Maker Faire or asked to fill out this application? If so, who referred you?
Are there other organizations or makers you recommend we contact about participating in Maker Faire?
How did you hear about Maker Faire?
Please select all options that apply.
Radio
TV
Print AD
Billboards
Word of Mouth
Postcards/Fliers
Newsletters
Social Media
Maker Faire or MAKE website
Other
Where else did you hear about Maker Faire?*

Will this be your first time participating in Maker Faire?

Yes

No
Please list the city and year of the other Maker Faires you have participated in.
City Year

What inspired you to make this project?
How will you help promote your appearance at Maker Faire?
Is there anything else you would like to tell us?

Save and Continue Later

Step 4 of 4: Review and Submit
*Indicates a required field.
Review your application below.
To return to your application and edit, click on the [PREVIOUS] button at the bottom of this page. DO NOT hit the back button on your browser.

Your application is not complete until you click [SUBMIT] below.
Your Application
{all_fields:nohidden,noadmin}
Participation Agreement: Release and Consent
TERMS AND CONDITIONS OF PARTICIPATION FOR HUDSON VALLEY MAKER FAIRE: It is mutually agreed between the parties, GARNER Arts Center (“GAC”) and [APPLICANT], his/her agents and employees (hereinafter referred to individually and/or collectively as “Maker”), that Maker desires to present an Exhibit, Presentation or Performance at GAC in an event entitled: Hudson Valley Maker Faire (“Festival”) to be held on May 20 & May 21, 2023 at the Garnerville Arts & Industrial Center aka GARNER Historic District of New York (“GHD”), 55 Railroad Avenue, Garnerville, NY 10923 (“Premises”). The parties acknowledge that fair consideration has been received and is acknowledged prior to submission of this online proposal. The Festival will take place on the dates and times hereinafter provided, and upon all terms and conditions herein set forth. Participation: Submission of the application form does not confirm participation in Festival. Makers will be invited to participate in Festival based on the sole discretion of GAC and the Hudson Valley Maker Faire team and will be notified by GAC of its decision to approve or deny any Maker’s application via email. GAC reserves the right to cancel its invitation to any participating Maker at any time for any reason. Health and Safety: GAC requires that all participating Makers agree to observe GAC’s covid safety protocols for public health and social distancing, or such other guidance then-in-effect. Makers are not permitted to use, display, sell or ignite any combustible materials as part of any Exhibit, Presentation or Performance. Requirements: All Exhibit and/or Presentation materials must arrive with Maker and be ready for installation by Maker in Maker’s area/booth as specified by GAC on the agreed upon arrival date and time as specified by GAC. Requirements for Presentation of Artworks: All Artworks must arrive with Maker and be ready for exhibition by Maker in Maker’s area/booth as specified by GAC.* Maker will provide Festival visitors with the following information for all artworks for sale: title, media, dimensions and price. If Maker’s work is not for sale, the work must be clearly labeled as “Not for Sale” (NFS) as part of the information provided to Festival visitors. *This is not applicable to GARNER Historic District artist and artisan open studios. Commercial Makers: Commercial Makers, i.e. Makers who participate for the primary purpose of selling a product or promoting a service and/or business organization, are responsible for their own business setup. GAC requires a fee to sell products or merchandise or to promote one’s business and/or commercial services at Festival as a Commercial Maker. Fee tiers are determined by the type of Commercial Maker, i.e. $75 for Artists/Crafters, $150 for small businesses (1 to 4 employees) and $300 for larger businesses (5 or more employees). Upon notification of acceptance, Maker will have fifteen (15) business days to render payment of the fee to GAC based on the appropriate tier (as determined by GAC) payable to GAC prior to receiving Maker’s space assignment and Festival access materials. Insurance: Maker understands and acknowledges that GAC does not carry art insurance for any public Exhibit and/or Presentation within the Festival. Maker agrees to sign a Hold Harmless Agreement (should Maker's proposal be accepted) on or before arrival for Festival. Shipping: Maker understands and acknowledges that he/she is responsible for BOTH the drop-off and pick-up of Exhibit and/or Presentation. If Maker has not claimed Exhibit and/or Presentation within fifteen (15) days of the Festival, i.e. June 5, 2023, GAC maintains the right to ship Exhibit and/or Presentation materials to the address provided in Maker’s application at Maker’s sole cost and expense. Agreement: The submission of an Exhibit, Presentation or Performance proposal to Hudson Valley Maker Faire shall constitute an agreement on the part of the exhibitor or Maker to the terms and conditions set forth in the online application form and the Participation Form. Dispute: The terms and conditions of this online application form agreement are governed by the laws of the State of New York, and the venue for any dispute is Rockland County, New York.
Are you 18 years old or older?*

Yes

No
Please ask your Parent or Guardian to fill out the information below. If they are not available, please Save and Continue Later (link below) and return later to complete this form.
Full Name
Parent or Guardian Name if applicant is under 18 years old.
First Last
I am the Parent and/or Legal Guardian of:*
First Last
Date*
MM slash DD slash YYYY

Release and Consent*
I have read and agree to the terms of the Release and Consent statement above.
Please know that Make: and Maker Faire respect your privacy and will not share or sell your information.*
Complete Make: privacy policy is located at: https://make.co/terms-and-privacy-policy/#privacy-policy
I understand that by submitting this application, I consent to sharing my contact and exhibit information with Make: and consent to the Make: Privacy Policy.
What are some of the challenges you have encountered and how did you address them?
This information will be made public on your Maker Faire entry page if populated.

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